Who is on your account

Every JDoodle user belongs to an account. For most people, that is their own account. A student can belong to yours instead. This one fact decides most of what you can do with them.

Here is the clearest example. When you invite someone to a project, you can only choose from the people on your account. Nobody else appears in the list, even if you know their email address.

• On your account

  You added them, or they asked to join and you approved it. They appear under Manage teams with a role, and you can put them into student groups.

  Good for a class you teach for a term.

• On their own account

  Their account is separate from yours. Every account starts this way. You cannot invite them to a project. You would need to add them to your account first, or open the project to anyone with the link.

  Good for one-off cases, such as a colleague or a student from another course.

Being on your account is not the same as having an account. Everyone has an account. The question is whose account they are on.

What needs them on your account

Almost everything.

• Inviting them to a project. You can only invite people on your account. To share with someone else, either add them to your account first, or set the project to Anyone with the link and send them the link. Remember that a link works for anyone who has it, not only for that person.
• Putting them in a student group. Groups are built from the people on your account.
• Giving them an assessment. You give an assessment to a student group, so the students in it must be on your account.
• Turning off the AI assistant. This setting only affects students on your account.
• Managing them. Roles, join requests and removals all happen under Manage teams, and only for your own people.

What the roles mean

Everyone on your account has one role. You choose it when you add them, and you can change it later. The role decides what they can do.

• Team owner. This is you, if you created the account and invited everyone else. You control the plan, the billing and the people. There is only one owner.
• Admin. Looks after the people on the account: adding them, changing roles, and handling requests to join. Useful when someone other than the owner runs the account day to day.
• Teacher. Sets and marks work. Creates student groups, gives out assessments, and sees what students have done.
• Student. Does the work set for them. No administration.

The role also decides what a person sees when they sign in. A student sees their projects and the assessments set for them. They do not see team management, billing, or the API and embed screens.

What next

Add the people you teach, then put them into a student group. You give assessments to a group, and you can share a project with a whole group at once.

Roles lists exactly what each role can reach.